Call For Abstracts

Introduction

The RSA Scientific Committee invites abstract submissions for

  • Oral presentations (each presentation allocated 15 minutes plus 3 minutes question and answer time)
  • Poster presentations

to be presented at the 40th Annual Renal Society of Australasia Conference, 6-9 June 2012, Melbourne, Australia.

Key dates

Call for Abstracts Open 5 September 2011 – 30 January 2012
Call for Abstracts Close: 30 January 2012
Author Notification 23 March 2012
Author Acceptance Deadline 13 April 2012

Registration Open 7 December 2011
Early Bird Close 13 April 2012
Pre-Conference Workshops 6 June 2012
Conference 6-9 June 2012

Themes and Sub-themes

  • Haemodialysis
    • Innovation
    • Clinical challenges
    • Psychosocial
    • Access
    • Advanced practice/Nurse Practitioner
    • Multicultural diversity
  • Peritoneal Dialysis
    • Innovation
    • Clinical challenges
    • Psychosocial
    • Access
    • Advanced practice/Nurse Practitioner
    • Multicultural diversity
  • Transplantation
    • Innovation
    • Clinical challenges
    • Psychosocial
    • Advanced practice/Nurse Practitioner
    • Multicultural diversity
  • Chronic Kidney Disease
    • Innovation
    • Clinical challenges
    • Psychosocial
    • Access
    • Advanced practice/Nurse Practitioner
    • Multicultural diversity
  • Education
    • Innovation
    • Clinical challenges
    • Psychosocial
    • Advanced practice/Nurse Practitioner
    • Patient
    • Staff/Workforce
  • Quality Initiative/Research
    • Innovation
    • Clinical challenges
    • Psychosocial
    • Advanced practice/Nurse Practitioner
    • Patient
    • Staff

Details of Call for Abstracts

Oral Presentation
Time allocated per presentation will be 15 minutes plus 3 minutes question and answer time.

Poster Presentations
A formal graphic presentation of a topic. Sessions times will be organised for presenters to be at their posters to discuss their work and receive feedback. Posters should be no larger than A0 size (84.1cm × 118.9cm) (2.759ft x 3.900ft).

General guidelines for submissions

  • All submissions are to be lodged electronically through the RSA 2012 Conference website, using the abstract template which can be downloaded from the above link. A valid email address is required.
  • There will be no hard copy submissions. If you cannot submit electronically, please contact the Conference Managers by email at rsa2012@arinex.com.au or by calling 03 9417 0888 for alternatives.
  • There is no fee for submitting an abstract.
  • Multiple abstract submissions are welcome.
  • All abstracts will be blind-reviewed by the RSA Scientific Committee. All reference to author names and organisations is to be excluded from abstracts, including abstract titles.
  • Abstracts are to be submitted no later than Monday 30 January 2012.
  • Authors will receive a written notification from the Conference Managers informing about the status of their submission on Friday 23 March 2012.
  • Presenters whose abstracts are accepted within the Conference Program must confirm the offer to present their paper by registering for the Conference before the Early Bird deadline i.e. Friday 13 April 2012.
  • Sub-themes are used as guidance for programming and will not necessarily determine where abstracts are placed in the program. Authors have the option to indicate as many (or as few) sub-themes as apply to their abstract.
  • Presenting authors must attend the Conference to deliver the presentation (oral/poster); otherwise the paper/poster will be withdrawn. Presenting authors are also required to register and pay to attend the Conference. Presenters are to register either for the day or for the full Conference and will be offered a rate equivalent to the early bird rate.
  • Presenters are responsible for their own travel, accommodation and incidentals in respect to attending the Conference.
  • Successful abstracts will have ONE nominated presenter and only in exceptional circumstances will there be more than ONE PRESENTER approved for each presentation. The abstract must be presented by the specified presenting author. Proxies will not be permitted except in an emergency such as illness.
  • The submitting author should be the presenting author. The person lodging the abstract will be the main point of contact for any correspondence regarding the presentation he/she has submitted.
  • The presenter’s name only will be included in the program; co-authors’ names will be published in the RSA Journal Supplement. Names and affiliations provided will be copied directly into the Supplement.
  • Should co-authors require a confirmation letter regarding their paper being presented, they can request a letter from the Conference Managers.
  • No more than five co-authors are to be included per abstract.
  • By submission of an abstract, the author(s) transfers copyright ownership to the Conference Managers for publication in the program and RSA Journal Supplement.
  • No full papers are required.
  • All oral and poster presentations must be in English.
  • The RSA Scientific Committee reserves the right to accept or refuse any abstract.
  • The RSA Scientific Committee reserves the right to allocate a session time or a presentation type.

What happens once you have submitted an abstract?

  1. You will receive notification of your abstract results via email by 23 March 2012.
  2. If you have not received notification of your abstract results by the due date, please contact the Conference Managers, arinex, at rsa2012@arinex.com.au
  3. Further instructions on presentation requirements will be provided in future correspondence.

The selection process

All abstracts will go through the following process:

  1. Blind-review by a panel made up of members of the RSA Scientific Committee. The Committee retains the right to accept the abstract in a different type of presentation (for example, paper submitted for an oral type presentation can be accepted for a poster).
  2. Acceptance of an abstract will be based on relative merit and the degree to which the abstract meets the aims of the program.
  3. The criteria for evaluating abstracts includes, but is not limited to, the following:
    • relevance to the Conference theme
    • importance of presentation
    • relevance of content to audience
  4. The person submitting an abstract should also be its presenter as the person lodging the paper via online system will be the designated contact person and will receive all Conference correspondence.
  5. Authors will be notified of their acceptance by 23 March 2012.
  6. All accepted abstracts will be published in the RSA Journal Supplement.
  7. The acceptance of an abstract does not imply funding by the Conference Managers or The Committee. Presenting authors must attend the Conference to deliver the presentation (oral/poster); otherwise the paper/poster will be withdrawn.  Presenting authors are required to register and pay to attend the Conference. Day and full Conference registrations will be offered at a rate equivalent to the early bird rate.

Disclaimer

The invitation to submit an abstract does not constitute an offer to pay travel, accommodation or registration costs associated with the Conference. Similarly, no speaker fee is paid to successful applicants.

By submitting this abstract you confirm it has not been published or presented at an international meeting. You also grant the Committee permission to publish the abstract in the Conference proceedings in hard copy and/or electronic format.

If you do not agree with the above points but still wish to submit an abstract, please contact arinex to discuss. The Committee's decision on acceptance of the abstract will be final.

Contact

For further information, please contact the Conference Managers:
arinex pty limited
Email: rsa2012@arinex.com.au
Tel: + 61 3 9417 0888
Fax: + 61 3 9417 0899